How to Write a Great Business Report

A business report is a written document that provides information to assist a business in making informed decisions. The main purpose of a business report is to make data that is relevant to the company, such as information regarding efficiency, competition, or procedures, easily available to everyone in the company. It is a document that also provides analysis and recommendations on a specific topic related to your business. It can help you make decisions, communicate with stakeholders, and achieve your goals.

Writing a business paper can seem daunting, but with a clear understanding of the format and a thoughtful approach to the content, any student can excel in this task. This guide will walk you through the process of writing an effective paper.

Common Types of Business Reports

Common types of formal business reports include informational, analytical, research, explanatory, and progress reports.

Importance of Creating Business Reports

Business reports provide useful insights for management such as information on spending, profits, and growth. They provide important detail that can be used to help develop future forecasts, marketing plans, guide budget planning, and improve decision-making.

What Should Be Included in a Business Report?

Such document should include a brief description of what the report is about, how it was completed (e.g. data collection and analysis methods), your main findings from the research, key conclusions, and recommendations.

References and Books for Business Report

There are several references and books available that can provide guidance and tips for writing a business report. Some of these include “HBR Guide to Better Business Writing” by Bryan A. Garner, “Business Writing Today: A Practical Guide” by Natalie Canavor, and “The Business Writer’s Handbook” by Gerald J. Alred, Charles T. Brusaw, and Walter E. Oliu.

How to Write a Business Report: A Comprehensive Guide for Students

The Structure of a Business Report

A paper should be structured as follows: Title Page, Summary, Table of Contents, Introduction, Body, Conclusions and Recommendations, Endnotes or Explanatory Notes, Bibliography, References or Works Cited.

  • Title Page
    The title page should include the title of the report, the name of the person or organization who will be receiving the document, the author’s name, and the date of submission.
  • Executive Summary
    An executive summary is a brief overview of the entire document, providing a quick insight into the purpose, findings, and recommendations. It should be concise and informative, allowing the reader to understand the essence of the report without reading the full document.
  • Table of Contents
    The table of contents lists the main sections and subsections of the paper along with their respective page numbers. It helps the reader navigate through the document.
  • Introduction
    The introduction sets the context for the report. It should clearly state the purpose, the problem or issue being addressed, and the scope of the text.
  • Body
    The body of the report is where you present your research, analysis, and findings. It should be organized into sections and subsections, each with its own heading. Use charts, graphs, and tables to present data where appropriate.
  • Conclusions and Recommendations
    The conclusions section summarizes the findings, while the recommendations section suggests actions based on those findings.
  • References
    The references section lists the sources of information used in the document. Be sure to cite all sources properly to avoid plagiarism.
  • Appendices
    The appendices section includes any additional information but is too detailed or complex to include in the body of the report.

Tips for Writing a Business Report

Understand the Purpose: Before you start writing, make sure you understand the purpose of the report and what it’s meant to achieve.

  • Plan Your Document: Outline your report before you start writing. This will help you organize your thoughts and make the writing process smoother.
  • Use Clear and Concise Language: Your text should be easy to read and understand. Avoid jargon and complex language.
  • Proofread: Always proofread your paper for errors and inconsistencies.
  • Use Visuals: Visuals like charts and graphs can help illustrate your points and make your paper more engaging.

Specialized Business Reporting Examples

Specialized business reporting is a type of reporting that focuses on a specific aspect or function of a business, such as finance, sales, marketing, or customer service. Specialized business documents can help managers and stakeholders monitor performance, identify trends, and make informed decisions.

Here are some examples of specialized business essays with templates:

  • Visual financial business report example: This template helps you present your financial data in a clear and engaging way, using charts, graphs, and icons. You can customize the template with your own data, colors, and branding.
  • Visual investor’s layout: This template helps you communicate your company’s value proposition, vision, and achievements to potential investors. You can use this template to showcase your market analysis, product roadmap, financial projections, and more.
  • Visual management report example: This template helps you track and analyze your key performance indicators (KPIs) across different departments and functions. You can use this template to display your data in interactive dashboards, tables, and maps.
  • Visual sales KPI dashboard: This template helps you monitor and improve your sales performance, using metrics such as revenue, conversion rate, customer acquisition cost, and more. You can use this template to compare your results with your targets, identify opportunities, and optimize your sales strategy.

You can also use online tools, such as Visme, to create stunning and interactive papers with ease. These are just some of the specialized business report examples you can create with Visme, a powerful online data visualization tool. Visme has hundreds of templates, data widgets, design elements, and animation options that you can customize to suit your needs. You can also create your own texts from scratch, using Visme’s drag-and-drop editor, data widgets, and design elements. For More Details ( rel=”nofollow”)

Presenting your document in a more visual way can help you communicate your information more effectively and engagingly.

Here are some tips to make your report more visual:

  • Use charts, graphs, icons, and images to visualize your data and key points. Choose the right type of chart or graph for your data, such as bar charts for comparisons, line charts for trends, pie charts for proportions, etc.
  • Use icons and images to illustrate concepts, categories, or metaphors.
  • Use colors, fonts, and layouts to create contrast, hierarchy, and harmony. Use a single highlight color to draw attention to important information, such as headings, numbers, or callouts. Use different fonts and sizes to create a clear text hierarchy, such as titles, subtitles, body text, and captions. Use a 2-column layout to optimize readability and balance text with visuals.
  • Use interactive elements, such as buttons, links, menus, and animations, to make your essay more dynamic and user-friendly. Use buttons and links to direct your readers to external sources, such as websites, videos, or documents.
  • Use menus and navigation bars to help your readers jump to different sections or pages of your paper.
  • Use animations and transitions to add movement and interest to your slides or pages.

An infographic report is a type that uses visual elements, such as charts, icons, and images, to present information in an engaging and easy-to-understand way. It can help you communicate complex data, highlight key findings, and tell a compelling story.

Here are some steps to create an infographic report:

  • Step 1: Set a goal and choose an infographic type.

Before you start designing, you need to know what you want to achieve with your paper and who your audience is. You also need to choose an infographic type that suits your data and message, such as statistical, informational, timeline, process, comparison, or geographic.

  • Step 2: Plan and create the content.

Next, you need to collect and organize the data and information you want to include in your infographic report. You can use online sources, surveys, or your own research. You also need to write a catchy title, a brief introduction, and a clear conclusion for your infographic paper.

  • Step 3: Organize and visualize your data.

Then, you need to decide how to display your data and information in a logical and coherent way. You can use headings, subheadings, bullet points, and numbers to structure your content. You also need to choose the best chart or graph type for your data, such as bar, line, pie, or scatter. You can also use icons, images, and maps to illustrate your points.

  • Step 4: Choose a template or a set of content blocks.

To save time and effort, you can use online tools to create your infographic report.

  • Step 5: Add engaging design elements.

Finally, you need to make your infographic report attractive and appealing to your audience. You can use colors, fonts, and layouts to create contrast, hierarchy, and harmony. You can also use interactive elements, such as buttons, links, menus, and animations, to make your infographic papermore dynamic and user-friendly.

These are some of the steps to create an infographic report. You can also check out some infographic report examples for inspiration.

Business Report Writing Help Online

If you are a student who needs help with writing a business report, you can find some useful resources online, such as:

  • How to write a persuasive business report: This guide from the CIPD offers advice on the report-writing process and sets out key steps to improve the quality of business reports.
  • Writing the business report: This resource from Monash University helps you understand the typical structure of a report and the writing style of each section.
  • How to Write a Report: A Guide to Report Formats with Examples: This blog post from Grammarly covers the basics of report writing, such as research, drafting, proofreading, and more.
  • This page from LearnEnglish Teens provides an example of a report with exercises and tips.

These are some of the online sources that can help you with writing a business document.

Professional Business Report Writing Services

Business report writing services may have different features, prices, and quality standards. However, some of the factors that you may want to consider when choosing a business report writing service are:

  • The qualifications and experience of the writers. You want to make sure that the writers have the relevant knowledge and skills to write a professional and accurate business paper for your specific industry and purpose.
  • The quality and originality of the work. You want to make sure that the service delivers high-quality work that meets your expectations and requirements, and that the work is plagiarism-free and properly cited.
  • The delivery time and revisions policy. You want to make sure that the service can deliver your order within the deadline you set, and that they offer free revisions or refunds in case you are not satisfied with the work.
  • The customer support and communication. You want to make sure that the service is responsive and helpful, and that they communicate with you throughout the process and address any issues or concerns you may have.
  • The customer reviews and feedback. You want to make sure that the service has a good reputation and track record, and that they have positive reviews and testimonials from previous customers.

Based on these factors, you may want to do some research and compare different business report writing services online, such as You can also check out some business report examples and samples from these services to get an idea of their style and quality. Ultimately, the best business report writing service for you depends on your needs, preferences, and budget.

So, writing a business paper is a skill that can be mastered with practice and patience. By following the format outlined in this guide and incorporating the tips provided, you’ll be well on your way to creating a comprehensive and effective business report. Remember, the key to a good business document is clarity, precision, and a logical flow of information. Happy writing!